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Be discovered

Legal

Registered Office

People Gallery Ltd
9 Bridge Street
Walton-on-Thames
Surrey
United Kingdom
KT12 1AE

Company No.

09065224

People Gallery Privacy Policy and Terms of Use

Your use of the People Gallery website means that you are subject to the following terms & conditions, which you are deemed to accept each time you use the website. These terms and conditions were last updated in April 2018.

The information used on this site is purely for information, and is subject to change and should not be relied upon. We do not accept responsibility for the accuracy, completeness or suitability of any information found on this site.

Introduction

Your privacy is very important to us, and we are committed to protecting and safeguarding your data privacy rights.

This privacy policy sets out how People Gallery uses and protects any information that you give when you use this website or in the process of our dealings with you or on your behalf. For candidates this may be when we are helping you find a role, or continuing our relationship once we have found you a role. It can include providing you with a service, or if a supplier when receiving a service from you, using your data to ask for your assistance in relation to one of our Candidates, or you are visiting our website.

We describe below how we collect, use and process your personal data, and how we comply with our legal obligations to you. The legal bases for processing your data are available towards the end of this document.

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the "GDPR"), the company responsible for your personal data ("People Gallery" or "us") is People Gallery Ltd.

We may amend this Privacy Policy from time to time. Please visit this page regularly if you want to stay up to date as any changes will be noted here.

If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well.

For Candidates and Website Users

What personal Candidate and website user data do we collect?

Candidates
We want to provide the best possible service to you and to do so we need to process some information about you. This can include name, age, contact details, education details, employment history, immigration status, financial information (salary), and social security number. You may also provide additional information to help us assist you. Should you access our website we will also collect information about you. We can provide a more detailed list of information we may collect at your request.

Website users
We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular.

How do we collect your personal data?

Candidates
There are two main ways in which we collect your personal data:
1. Directly from you; and
2. From third parties including LinkedIn.

To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.

Website users
We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser.

We will also collect data from you when you contact us via the website, for example by using the Register function.

How do we use your personal data?

Candidates
The main reason for using your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skill-set and your ambitions, the more bespoke we can make our service. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for things like marketing and profiling. Where appropriate, we will seek your consent to undertake these activities.

Website users
We use your data to help us to improve your experience of using our website. If you are also a Candidate or Client of People Gallery, we may use data from your use of our websites to enhance other aspects of our communications with, or service to, you.

Please note that communications to and from People Gallery' staff including emails may be reviewed as part of internal or external investigations or litigation.

Who do we share your personal data with?

Candidates
We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with prospective employers to increase your chances of securing the job you want.

Website users
Unless you specify otherwise, we may share your information with providers of web analytics services, marketing automation platforms and social media services to make sure any advertising you receive is targeted to you.

How do we safeguard your personal data?

Candidates and Website users
We care about protecting your information. That's why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data. If you suspect any misuse or loss of or unauthorised access to your personal information please let us know immediately.

How long do we keep your personal data for?

We will keep your personal data indefinitely as we have a legitimate interest in doing so - we wish to be able to accurately identify and put forward to you new roles that you may choose to explore in the future. This will benefit you as you will not have to provide this information again. We will Delete your personal data from our systems within 30 days if you request us to do so, unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).

How can you access, amend or take back the personal data that you have given to us?

Even if we already hold your personal data, you still have various rights in relation to it. To learn more about these, please contact us. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Right to object
If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.

Right to withdraw consent
Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time.

Data Subject Access Requests (DSAR)
You have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or Delete such information. At this point we may comply with your request or, additionally do one of the following:
- we may ask you to verify your identity, or ask for more information about your request; and
- where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

Right to erasure
In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to "erase" your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will Delete your data but will generally assume that you would prefer us to keep a note of your name on our register of individuals who would prefer not to be contacted. That way, we will minimise the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so.

Right of data portability
If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

Right to lodge a complaint with a supervisory authority
You also have the right to lodge a complaint with your local supervisory authority, The Information Commissioner’s Office - contact details can be found in the section “How to contact your local supervisory authority” below.

If your interests or requirements change, you can unsubscribe from part or all of our marketing content (for example job role emails or People Gallery newsletters) by clicking the unsubscribe link in the email.

How do we store and transfer your data internationally?

People Gallery works internationally. In order for us to continue operating in this way, we may have to transfer or store your data internationally. In order to provide you with the best service and to carry out the purposes described in this Privacy Policy, your data may be transferred:

- between and within People Gallery entities;
- to third parties (such as advisers or other Suppliers to the People Gallery business);
- to overseas Clients;
- to Clients within your country who may, in turn, transfer your data internationally;
- to a cloud-based storage provider; and
- to other third parties, as referred to here.

We want to make sure that your data are stored and transferred in a way which is secure. We will therefore only transfer data outside of the European Economic Area or EEA (i.e. the Member States of the European Union, together with Norway, Iceland and Liechtenstein) where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, for example:

- by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the European Commission for the transfer of personal data by data controllers in the EEA to data controllers and processors in jurisdictions without adequate data protection laws; or

- by signing up to the EU-U.S. Privacy Shield Framework for the transfer of personal data from entities in the EU to entities in the United States of America or any equivalent agreement in respect of other jurisdictions; or

- transferring your data to a country where there has been a finding of adequacy by the European Commission in respect of that country's levels of data protection via its legislation; or

- where it is necessary for the conclusion or performance of a contract between ourselves and a third party and the transfer is in your interests for the purposes of that contract (for example, if we need to transfer data outside the EEA in order to meet our obligations under that contract if you are a Client of ours); or

- where you have consented to the data transfer.

To ensure that your personal information receives an adequate level of protection, we have put in place appropriate procedures with the third parties we share your personal data with to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the law on data protection.


Who is responsible for processing your personal data on the People Gallery website?


People Gallery controls the processing of personal data on its website(s).

If you have any further questions, or want further details, please contact us by e-mail or telephone ++44 (0)1243 649002.

For Clients, Suppliers and Referees

What personal Client, supplier and referee data do we collect?

Clients
We want to provide the best possible service to you and to do so we need to process some information about you. This can include information concerning the structure, performance of your organisation and services provided by you in order for us to represent you effectively with candidates. This will also include information about individuals at your organisation. This will be held confidentially unless expressly agreed by you to be used externally in the provision of services to you. Should you access our website we will also collect information about you. We can provide a more detailed list of information we may collect at your request.

Suppliers
We want to provide the best possible service to you and to do so we need to process some information about you. This can include contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide. Should you access our website we will also collect information about you.

Referees
In order to provide Candidates with suitable employment opportunities we need some basic background information. We only ask for very basic contact details, so that we can get in touch with you for a reference.

How do we collect your personal data?

Clients
There are two main ways in which we collect your personal data:
1. Directly from you; and
2. From third parties (e.g. our Candidates) and other limited sources (e.g. online and offline media).

Website users
To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.

Suppliers
We collect your personal data during the course of our work with you.
To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.

Referees
We collect your contact details only where a Candidate puts you down as their referee or gives them to us in order for you to serve as a referee.

How do we use your personal data?

Clients
The main reason for using information about Clients is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This will involve identifying Candidates who we think will be the right fit for you or your organisation. The more information we have, the more bespoke we can make our service.

Suppliers
The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and to comply with legal requirements.

Referees
We use referees’ personal data to help our Candidates to find employment which is suited to them. If we are able to verify their details and qualifications, we can make sure that they are well matched with prospective employers. We may also use referees' personal data to contact them in relation to recruitment activities that may be of interest to them.

Who do we share your personal data with?

Clients
We will share your data primarily to ensure that we provide you with a suitable pool of Candidates.

Suppliers
Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.

People whose data we receive from Referees
Unless you specify otherwise, we may share your information with any associated third parties such as our service providers and organisations to whom we provide services.

How do we safeguard your personal data?

We care about protecting your information. That's why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data.

How long do we keep your personal data for?

We will keep your personal data indefinitely as we have a legitimate interest in doing so - we wish to be able to accurately identify and put forward to you new candidates or new roles that you may choose to explore in the future. This will benefit you as you will not have to provide this information again. We will Delete your personal data from our systems within 30 days if you request us to do so, unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).

How can you access, amend or take back the personal data that you have given to us? Please see information on this question under Candidates and Website Users

How do we store and transfer your data internationally? Please see the applicable details in the section FOR CANDIDATES AND WEB SITE USERS

What are cookies and how do we use them?

A "cookie" is a bite-sized piece of data that is stored on your computer's hard drive. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website. We can also use cookies to analyse traffic and for advertising purposes.

If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

How to reject cookies
If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings

Most web browsers will accept cookies but if you would rather we didn’t collect data in this way you can choose to accept all or some, or reject cookies in your browser's privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website's features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.

For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.

Our legal bases for processing your data

Legitimate Interests
Article 6(1)(f) of the GDPR says that we can process your data where it "is necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data."

We don't think that any of the following activities prejudice individuals in any way – in fact, they help us to offer you a more tailored, efficient service. However, you do have the right to object to us processing your personal data on this basis. If you would like to know more about how to do so, please contact us by e-mail or telephone ++44 (0)1243 649002.

Please note that in certain of the jurisdictions in which we operate, a different legal basis for data processing might apply in certain cases.

Candidates
We think it's reasonable to expect that if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our bank of vacancies. Once your prospective employer is actively engaged in considering your candidacy they may also want to double check any information you've given us (such as the results from psychometric evaluations or skills tests) or to confirm your references, qualifications and criminal record, to the extent that this is appropriate and in accordance with local laws. We need to do these things so that we can function as a profit-making business, and to help you and other Candidates get the jobs you deserve.

We want to provide you with tailored job recommendations and relevant articles to read to help you on your job hunt. We therefore think it's reasonable for us to process your data to make sure that we send you the most appropriate content.

We have to make sure our business runs smoothly, so that we can carry on providing services to Candidates like you. We therefore also need to use your data for our internal administrative activities, like invoicing.

We have our own obligations under the law, which it is a legitimate interest of ours to insist on meeting. If we believe in good faith that it is necessary, we may therefore share your data in connection with crime detection, tax collection or actual or anticipated litigation.

Clients
To ensure that we provide you with the best service possible, we store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements. From time to time, we may also ask you to undertake a customer satisfaction survey. We think this is reasonable – we deem these uses of your data to be necessary for our legitimate interests as an organisation providing various recruitment services to you.

Suppliers
We use and store the personal data of individuals within your organisation in order to facilitate the receipt of services from you as one of our Suppliers. We also hold your financial details, so that we can pay you for your services. We deem all such activities to be necessary within the range of our legitimate interests as a recipient of your services.

People whose data we receive from Candidates and Referees
If you have been put down by a Candidate or a prospective member of Staff as one of their referees, we use your personal data in order to contact you for a reference. This is a part of our quality assurance procedure and so we deem this to be necessary for our legitimate interests as an organisation offering recruitment services and employing people ourselves.

Consent

In certain circumstances, we are required to obtain your consent to the processing of your personal data in relation to certain activities. Depending on exactly what we are doing with your information, this consent will be opt-in consent.

Article 4(11) of the GDPR states that (opt-in) consent is "any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her." In plain language, this means that:
- you have to give us your consent freely, without us putting you under any type of pressure;
- you have to know what you are consenting to – so we'll make sure we give you enough information;
- you should have control over which processing activities you consent to and which you don’t. We will ensure we record these and act on them following our conversations/correspondence; and
- you need to take positive and affirmative action in giving us your consent – we're likely to request a return of e-mail with consent explicitly given so that this requirement is met in a clear and unambiguous fashion.

We will keep records of the consents that you have given in this way.

As we have mentioned, you have the right to withdraw your consent to these activities. You can do so at any time, and details of how to do so can be found below in “How to contact us”.

Establishing, exercising or defending legal claims

Sometimes it may be necessary for us to process personal data and, where appropriate and in accordance with local laws and requirements, sensitive personal data in connection with exercising or defending legal claims. Article 9(2)(f) of the GDPR allows this where the processing "is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity".

This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.

Additional notes

How to contact us

Country in which you use People Gallery services or supply People Gallery with services: UK

People Gallery entity responsible for processing the personal data of Website Users: People Gallery Limited.

The People Gallery entity responsible for processing the personal data of Candidates, Clients, Suppliers and the referees of Candidates and People Gallery' Staff is People Gallery Limited.

How you can get in touch with us
To access, amend or take back the personal data that you have given to us;
if you suspect any misuse or loss of or unauthorised access to your personal information;
to withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data); with any comments or suggestions concerning this Privacy Policy you can write to us at the following address:
People Gallery Ltd, Old Farm Barn, Highleigh Road, Highleigh, United Kingdom, PO20 7NR
Alternatively, you can send an email to: paul.b@peoplegallery.com.

You can also get in touch with us to update your marketing preferences using the above contact details. Alternatively you can email us at: paul.b@peoplegallery.com or by clicking the unsubscribe link in any marketing e-mail we send to you.

How to contact your local supervisory authority

Country in which you use People Gallery' services or supply People Gallery with services: UK

Details of your local supervisory authority: The Information Commissioner's Office. You can contact them in the following ways:

Phone: 0303 123 1113
Email: casework@ico.org.uk
Live chat.
Post: Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Country-specific variations to our privacy policy

People Gallery processing of your sensitive personal data

Jurisdiction: UK

Country specific legal requirement
Where your personal data are processed in accordance with the fair processing condition relating to our rights and obligations under employment and social security law, this relates to our processing of your personal data which is necessary for compliance with legal obligations (such as complying with the statutory employment protections that you enjoy, comply with health and safety laws, and ensure that appropriate National Insurance contributions are made).


GLOSSARY

Candidates – includes applicants for all roles advertised or promoted by People Gallery, including permanent, part-time and temporary positions and freelance roles with People Gallery's Clients; as well as people who have supplied a speculative CV to People Gallery not in relation to a specific job. Individual contractors, freelance workers and employees of suppliers or other third parties put forward for roles with People Gallery.

Clients - while it speaks for itself, this category covers our customers, clients, and others to whom People Gallery provides services in the course of its business.

Delete – while we will endeavour to permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so, some of your data may still exist within our systems, for example if it is waiting to be overwritten. For our purposes, this data has been put beyond use, meaning that, while it still exists on an archive system, this cannot be readily accessed by any of our operational systems, processes or Staff.

General Data Protection Regulation (GDPR) – a European Union statutory instrument which aims to harmonise European data protection laws. It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any national legislation implementing it.

Other people whom People Gallery may contact – these may include Candidates' and People Gallery' Staff emergency contacts and referees. We will only contact them in appropriate circumstances.

Staff – includes employees and interns engaged directly in the business of People Gallery (or who have accepted an offer to be engaged) as well as certain other workers engaged in the business of providing services to People Gallery (even though they are not classed as employees). Independent contractors and consultants performing services for People Gallery fall within the definition of a 'Supplier' for the purposes of this Privacy Policy.

Suppliers – refers to partnerships and companies (including sole traders), and atypical workers such as independent contractors and freelance workers, who provide services to People Gallery. In certain circumstances People Gallery will sub-contract the services it provides to Clients to third party suppliers who perform services on People Gallery’s behalf. In this context, suppliers that are individual contractors, freelance workers, or employees of suppliers will be treated as Candidates for data protection purposes. Please note that in this context, People Gallery requires Suppliers to communicate the relevant parts of this Privacy Policy (namely the sections directed at Candidates) to their employees.

Website Users – any individual who accesses any of the People Gallery websites.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. ('Google'). Google Analytics uses cookies to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Disclaimer

People Gallery Ltd makes every effort to maintain the accuracy of the information on this website but cannot accept responsibility for and disclaims all responsibility for any loss or damage which may arise from the use of the information provided.

We assume no responsibility in respect of the existence or availability of any vacancy advertised on this website. We offer no guarantees that a client will request your details, or that you will be invited for interview, offered a position or that we can provide candidates or that a candidate will attend an interview or will be accepted and start with any employer. We also accept no responsibility of the final terms and duration of any appointments made.

Copyright

The information that appears on this site is © People Gallery Ltd 2018 unless otherwise stated.